Role and competencies
The Administrative and Technical Staff Committee has an advisory role. It makes proposals, within the framework of the Inspé's general policy in accordance with the university's policy, on the general organisation and operation of services, on human resources policy - including the training component - and on social action in favour of the Institute's staff.
This committee also contributes to discussions on health and safety issues and, more broadly, those relating to staff working conditions.
Composition and appointment of members
The administrative and technical staff committee must be composed in accordance, as far as possible, with the principles of parity of its members sitting with voting rights and the non-accumulation of mandates.
The Administrative and Technical Staff Committee is composed of eleven members.
Five elected representatives
Three groups of representatives of administrative and technical staff were arrested:
- college of engineers and technical and administrative research and training staff, laboratory staff, blue-collar workers, service staff, social staff and health staff: two representatives ;
- college of national education and higher education administration personnel: two representatives ;
- College of contract workers: one representative.
Four ex officio members
- The director of the Inspé;
- the person in charge of administrative and technical services ;
- the Deputy Director in charge of General Affairs ;
- the health and safety referent.
Two representatives of the Institute's administration
- One established staff member belonging to category A ;
- an established member of staff in category B, carrying out their duties in the Institute, appointed by the Director of the Inspé.
Invited members in an advisory capacity
Administrative and technical staff are invited to the Administrative and Technical Staff Committee in an advisory capacity:
- the director general of services of the university or his representative ;
- the other deputy directors ;
- the head of the BU-Inspé;
- the heads of the Inspé's administrative and technical centres;
- the administrative managers of the sites ;
- all persons concerned by one of the items on the agenda, at the invitation of the Director.
The commission of administrative and technical staff is chaired by the director of the Inspé. The person in charge of the administrative and technical services of the Inspé is vice-chairman of the commission.
Meetings of the Administrative and Technical Staff Committee
The Administrative and Technical Staff Commission shall meet in ordinary session upon convocation by its chairman. It may meet in extraordinary session and on a specific agenda at the initiative of its chairman or at the request of at least half of its members.
The chairman of the commission shall convene the members of the commission 10 days before the date of the meeting. It shall inform their head of department, where appropriate. The agenda, drawn up by the Chairman, shall be accompanied by the necessary preparatory documents.
At least one third of the members may request the inclusion of an item on the agenda, within the same time limits as provided for in the previous paragraph.
The committee shall be validly in session when half of its members are present. If a full member of the committee is absent, he shall be replaced by his alternate. In order to enable the committee to sit under normal conditions, any member who is unable to reply to the invitation to attend shall immediately inform the chairman, who shall convene the substitute member.
Each substitute present shall sit ex officio in the absence of the titular member, for the same college and the same list, for the whole session.
The chairman of the commission may summon as an expert or guest any person whose special competence is likely to enlighten the commission on a specific item on the agenda, on his own initiative or at the request of not more than one third of the members of the commission. Requests to convene an expert or a guest must be received by the Director of the Inspe no later than two days before the committee meeting.
The Commission shall deliver its opinions by a majority of the members present and voting. Any member present and entitled to vote may request that a vote be taken on proposals made by representatives of the internal institute or on proposals from one or more staff representatives who are entitled to vote.
Voting shall normally be by show of hands. However, at the request of one of the members of the committee with voting rights, voting may take place by secret ballot.
No voting by delegation is permitted. In the event of a tie vote, the notice shall be deemed to have been given.
The director of the Inspé shall inform the members of the committee in writing whenever her proposal is contrary to the opinion issued by the committee; she must give reasons for this information.
Meeting secretariat and records
The secretariat shall be provided by a representative of the Institute who may not be a member of the Commission.
At the beginning of the meeting, the staff representatives with voting rights shall propose to the committee an assistant secretary, who may be a full member or an alternate staff representative.
The secretary of the commission, assisted by the assistant secretary, shall draw up the minutes of the meeting. This document contains the distribution of votes, without indication of names.
The detailed minutes of the meeting, signed by the chairman and countersigned by the secretary and the deputy secretary, shall be forwarded within one month to each of the full and alternate members of the committee. The director of the Inspé is responsible for its publicity.
Approval of the minutes of the meeting shall be the first item on the agenda of the next meeting. A directory of minutes of meetings shall be kept.