Role and competencies
The role and competences of the Institute Council are defined in the statutes of the Inspé.
The list of the thirty members sitting with voting rights is set out in the Articles of Association. Membership is nominative and cannot be delegated to a third party. In the event of a vacancy, the person shall be replaced in accordance with the appointment procedure laid down in the Articles of Association.
Rules of procedure of the Inspé
Permanent Guest Members
In addition to the Director of the Inspé if he is not elected, the following persons are permanent guests on the Institute Council. They shall sit in an advisory capacity and shall only intervene in debates at the invitation of the President or to introduce one of the items on the agenda.
- the deputy directors of the Inspé, if they are not elected;
- the person in charge of the administrative and technical services of the Inspé ;
- the director of the research unit UR4671 ADEF (or his representative) ;
- the director of the research federation FED 4238 SFERE-Provence (or his representative) ;
- the Inspe's chargés de mission, if they are not elected;
- the persons in charge of the MEEF Master's degree courses, if they are not elected;
- the heads of the Inspé colleges, if they are not elected;
- Inspé cluster managers (training, resources and means, research and international cooperation, digital resources, heritage and logistics).
The President of the University may delegate the organization of electoral operations to the Director of the Inspé. In this case, the Director shall act on his behalf and ensure that all operations are carried out properly.
The president of the university in agreement with the director of the Inspé shall set the date of the elections for each college. General elections are held every five years on the same date for all six electoral colleges. For the users' college, whose term of office is limited to two years, the intermediate dates shall be determined under the same conditions. In the event of a vacancy in an elected seat of one of the colleges of staff representatives acting on behalf of the Inspé, a by-election may be organised. The convocation for general elections or by-elections shall be made public by means of posters at least thirty days before the date fixed for the holding of the polls.
The president of the university draws up the electoral lists by college; he is assisted by a consultative electoral committee; he is in charge of the material organization of the electoral operations in liaison with the DAJI (Directorate of Legal and Institutional Affairs) of the university.
Verification of voter registration is carried out in accordance with the provisions of the Education Code.
In accordance with the texts in force, the President of the University sets the deadline for the submission of lists of candidates for each college concerned. In no case may this be earlier than fifteen clear days or less than two clear days before the date of the ballot. Lists of candidates must be submitted to the management of the Inspé against acknowledgement of receipt. If the last day coincides with a Sunday or a public holiday, the closure is postponed to the first following working day.
The proclamation of the results and any appeals against the elections take place in accordance with the provisions laid down in Articles D.719-37 to D.719-40 of the Education Code.
The elected members of the School Council are designated after a list ballot with one round of proportional representation, with distribution of the seats remaining to be filled according to the rule of the highest remainder, without mixing, in accordance with the provisions of Article D.719-20 of the Education Code.
In accordance with article L.721-3 of the Education Code, the school council includes as many women as men. Each list submitted must comply with this parity rule. Where the distribution of seats between the lists within each college does not result in the election of an equal number of candidates of each sex, in order to restore parity, the next candidate on the list for the last seat in office shall be declared elected and, if necessary, the next candidate on a list for the penultimate seat in office shall be declared elected.
Voting shall take place in polling stations established for the occasion on each of the Inspé sites. Postal or electronic voting procedures may be introduced as long as security and confidentiality conditions are ensured.
For the election of users' representatives, for each users' representative, an alternate shall be elected under the same conditions as the holder. The lists may be incomplete if they include a number of candidates at least equal to half the number of seats of members and substitutes to be filled.
If a seat becomes vacant, it shall be allocated in accordance with the provisions of Article D.719-21 of the Education Code.
The procedures for appointing the president of the school council are set out in the statutes of the Inspé.
The President chairs the meetings and leads the debates of the School Council. If the President is unavailable to chair a meeting of the Institute Council, he is replaced by the youngest of the five personalities designated by the Rector of the Aix-Marseille Academy present. In this case, it shall be subject to the same obligations as the President-in-Office for the meeting concerned.
All voting members are required to attend or be represented at all meetings of the school council. Any member who is absent or unrepresented at three meetings will automatically be removed from office and replaced in accordance with the appointment rules in force.
Institute Council Meetings
The Institute Council shall meet when convened by its President. The provisional schedule of regular Board meetings for the academic year is drawn up at the beginning of the year and communicated to all members. At the end of each session, the date for the next session is reminded.
The Institute Council may meet in extraordinary session and on a specific agenda at the initiative of its President or the Director of the Inspé, or at the request of at least half of its current members.
The agenda for each meeting of the School Council is drawn up by the President on the proposal of the Director of the Inspé. The agenda shall be notified to the members of the Board eight days in advance. The necessary preparatory documents are made available to the members of the school council within a reasonable period of time prior to the meeting.
At least one third of the members may request the inclusion of an item on the agenda. To do so, they shall send a request to the director of the Inspé, who shall inform the chairman of the board at least fifteen days before the date scheduled for the board meeting. Applicants are informed of the decision taken; this decision is reasoned if it is negative.
Any member with voting rights may request the inclusion of a miscellaneous item on the agenda. The written formulation of this question shall be addressed to the Director one week before the date fixed for the Institute Council.
The meetings of the Institute Council are not public. Only members with a voting or advisory vote are admitted to sit on the Board of Directors. The list of members with a consultative vote is laid down in the Statutes and supplemented in the Rules of Procedure (see Section 1 Article 6 of the Rules of Procedure).
Conduct of the sessions
The Institute Council can only validly deliberate on the condition that at least 50% of its current members are present or represented at the beginning of the meeting.
If the quorum is not reached, the Institute Council shall be reconvened within a maximum of 15 days and may validly sit, regardless of the number of members present or represented.
An impeded member may give proxy to another member. No person may hold more than one power of attorney.
Decisions of the Institute Council shall be taken by a majority of the members present or represented and having the right to vote. In the event of a tie, the President shall have a casting vote.
Rules of procedure of the Inspé
Voting shall normally be by show of hands. Voting by secret ballot is mandatory for all matters of a personal nature. A secret ballot shall be used at the request of the President or one of the voting members of the Board.
A meeting may be suspended for a period specified by the Chairman or at the request of at least one third of the members present or represented.
Secretariat and minutes
Minutes shall be drawn up on the initiative of the Chairman of the Institute Council. They are signed jointly by the Chairman of the Board and the Director of the Inspé. They are also countersigned by an assistant session secretary, who is a member of the Board. For each meeting, the chairman is chosen from among the members of the Institute Council with voting rights.
They must be drawn up within one month of each meeting and sent to the members of the Board. They shall mention the names of the members present or represented and the names of absent members who are excused. They list proxies and mandates.
At the beginning of each meeting, the minutes of the previous meeting are submitted to the Board for approval. It is then forwarded to the University's Directorate General of Services.
Restricted School Council
For all matters relating to the recruitment or career of teacher-researchers, the Institute Council sits in restricted formation to the representatives of professors and lecturers elected by the corresponding colleges. The director of the Inspé chairs the restricted institute council.
In all matters relating to other trainers, these two categories are supplemented by the elected representatives of other teachers.
The Director may consult the restricted Institute Council on :
- proposals for the recruitment of teacher-researchers ;
- proposals for the recruitment of associate trainers, contract trainers or individual contractors ;
- proposals for the appointment of temporary teaching and research fellows;
- the tenure of lecturers ;
- requests for the secondment of officials from other bodies to the teaching and research staff ;
- applications for career advancement ;
- applications for emeritus ;
- assignments or changes of assignment in a research laboratory, in a discipline or a discipline section of the CNU, in another component of the university or in another institution by secondment or placement at the disposal of the Inspé ;
- the integration of seconded personnel into the body of teacher-researchers ;
- changes in discipline within the institution ;
- transfers with or without change of discipline ;
- the distribution of administrative and educational responsibility premiums.
All questions relating to the recruitment or career of teacher-researchers and other trainers are presented to the competent authorities and councils of the University of Aix-Marseille by the Director of the Inspé.
The REB issues opinions to the Director that do not affect the decision of the university authorities.